Late payments hurt your business. They block cash flow, delay supplies, and create payroll issues. The simple fix? Let customers pay directly from their invoices. When your invoice includes a “Pay Now” button, you get paid faster, reduce follow-ups, and keep your records tidy. Customers can pay using credit cards, UPI, or net banking — and now, they can even use RuPay Credit Card for Invoice Payments.
Key Features to Look For in Invoicing Software
1. Add a “Pay Now” Button
Every invoice should clearly show a “Pay Now” button near the amount and due date. Include the same link in emails, WhatsApp, and SMS. Make sure it works smoothly on mobile, so customers can pay with just a few taps.
2. Connect Multiple Payment Options
Your software should work with a payment gateway that supports credit cards, UPI, and net banking. It should instantly update payment status and save customer info for repeat payments. If your gateway supports RuPay, your customers can use it without any extra setup.
3. Send Reminders with Pay Links
Send reminders before the due date, on the due date, and after if needed. Each reminder should include the invoice amount, due date, and a payment link. Keep the tone polite and friendly.
4. Allow Partial Payments
Let customers pay large invoices in instalments. Show how much is still due. Also, set due dates, grace periods, and late fee rules so expectations are clear.
5. Automate Payment Updates
Once payment is done, mark the invoice as paid automatically. Send a receipt right away and log the transaction. If a payment fails, record the reason so your team can fix it quickly. Sync everything with your accounting software.
6. Track Payments and Fees
Keep track of each payment, including gateway charges and settlement amounts. Reconcile these with your bank credits at month-end to stay accurate.
How to Set Up a Payment Gateway that Accepts RuPay Credit Cards
1. Check Your Invoicing Software
Make sure it supports a gateway that accepts RuPay cards. Use test mode to try transactions without real money.
2. Complete Merchant Setup
Submit KYC documents, link your bank account, and enter API keys into your invoicing tool. Ask about tokenisation for saving cards and confirm settlement timelines (like T+1 or T+2).
3. Enable Payment Options
Turn on card, UPI, and net banking payments. Make sure the “Pay Now” button opens a simple checkout page with invoice details auto-filled.
4. Use Webhooks for Automation
Connect webhooks between your gateway and invoicing software. This keeps invoices updated automatically when payments succeed or fail. Receipts are sent instantly, and no manual work is needed.
5. Set Fees and Limits
Decide if you’ll absorb or pass on payment fees. Add payment limits and enable partial payments for bigger invoices. Display the remaining balance clearly on every invoice.
6. Test Before You Go Live
Test both RuPay Credit Card and UPI payments. Check if receipts, payment status, and fee logs update correctly. Once everything works, track success rates and settlement times regularly.
Adding a “Pay Now” Button or Link for RuPay Payments
Placement:
Put the “Pay Now” button near the invoice amount and due date. Add the same link in the footer or as a QR code in PDFs.
Channels:
Send payment links via email, WhatsApp, or SMS so customers can pay easily.
Rules:
Allow partial payments and send reminders as the due date nears. If you charge a convenience fee, display it clearly before checkout.
Branding:
Keep the checkout page branded with your logo and business name to build trust.
Accessibility:
Make sure buttons are easy to tap on mobile. Add small captions like “Pay with UPI” or “Pay with Card” for clarity.
Final Thoughts
Getting paid online is an easy way to speed up your income and cut down the need to remind customers. Your invoicing software can handle most of the work for you with a simple “Pay Now” button, a quick checkout process, and automatic record-keeping.
